Customers want and organizers need a completely automatic information preparation and supply optimized for the applications:
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Users create content using their favorite standard tools such as MS Office
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The content is administered, assigned classification tags and prepared by a document management system.
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If necessary, teamwork functions and workflows are provided.
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Personal and departmental workspaces are provided.
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The system offers document versioning functions for consistency.
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After finishing/releasing the document, its content is automatically prepared for the different uses, systems and consumers and distributed in a ready-to-use-format via a Web service. During this process, various transformations of the original may be created:
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XML
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Hypertext, HTML
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PDF
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Flashpaper
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Audio
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Books
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Online helps
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Translation to different languages
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etc.
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The information can be distributed to database systems via E-mail, embed technologies etc.
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The receiving systems (services, portals, Web applications, mobile devices, printers, feeds, search engines) sent the data or retrieve it in the central databases to process it. Examples:
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Presentation of the content in a portal, Website and/or an intranet
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Synchronisation of data to a mobile device
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Supplying up-to-date data to services (search engines, subscription services...)
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etc.
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After an authorized change to the original is made, this process is repeated, i.e. the prepared and distributed data is updated automatically so the consistency of content is guaranteed.
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This process is illustrated in the following figure.